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Administrative Assistant

Lisbon, Portugal / Remote / Full-time

Are you a highly organized and motivated individual looking to make a real impact?

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We're seeking a remote administrative assistant to join our dynamic team at B’ZEOS. You'll play a vital role in supporting our mission to create a plastic-free future in the packaging industry by handling a variety of administrative tasks, including travel arrangements, calendar management, timesheet processing, purchase order management, expense tracking, invoicing preparation, project resource management, accounting and financial reporting.
 

Key Responsibilities

  • Administrative Tasks:

    • Book and manage travel arrangements for team members

    • Update and maintain team calendars

    • Process timesheets and ensure accurate record-keeping

    • Create and process purchase orders

    • Track and manage goods shipment and delivery

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  • Financial Tasks:

    • Gather, review and organize expense reports

    • Record financial operations in accounting software (e.g, Tripletex, Odoo) 

    • Prepare and submit quarterly reports to fiscal authorities in Spain, Switzerland, Norway, and Portugal in collaboration with accountants and under supervision from SeaFO 

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  • R&D Project Management:

    • Track and allocate expenses and resources by R&D project

    • Recharge costs by R&D project in collaboration with SeaEO / SeaTO

    • Prepare associated invoices in collaboration with SeaFO

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Qualifications

  • Education:

    • Bachelor's degree or equivalent.
       

  • Experience:

    • Proven experience as an Administrative Assistant or similar role, preferably in an accounting or finance environment.

    • Experience with remote work and virtual collaboration tools

    • Experience with travel booking and expense management software

    • Experience with cloud-based accounting systems (e.g. Odoo, Tripletex) 

 

  • Skills:

    • Strong organizational and time management skills

    • Attention to detail and accuracy

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google suite

    • Excellent verbal and written communication skills

    • Strong interpersonal skills and the ability to work independently and as part of a decentralized team

    • Fluency in English. Spanish or French is a plus

 

Work Environment

  • Remote work

  • Portugal-based contract

  • Full-time

 

How to Apply

  • Application Deadline: 15/12/2024

  • Email/Link to Apply: joinus_admin@bzeos.com

  • Please apply with your CV and a brief paragraph outlining your interest in B’ZEOS.

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We are committed to providing equal employment opportunities to all qualified individuals.

 

Why join us?

  • Make a difference: Be part of a team passionate about transforming the packaging industry to replace fossil fuel-based plastic with seaweed.

  • Flexible work: Enjoy the freedom of remote work.

  • Collaborative culture: Work with a supportive and innovative team.

  • Growth opportunities: Develop your skills and advance your career.

  • Impactful role: Play a critical role in supporting our team and mission.

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Don’t hesitate to apply even if you don’t meet every single requirement! We’re looking for passionate people eager to grow with us, so if this role excites you, we’d love to hear from you.

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